Sharing Your Medical Record
Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, in order to give clinicians access to the most up to date information when attending patients.
The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.
e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.
My Care Record enables health and care professionals to access information about you to improve your care.
Bridge Cottage Surgery is part of My Care Record, an approach to improving care by joining up health and care information. Wherever possible, health and care professionals will be able to access your records from other services when it is needed for your care. For example, a hospital doctor, community nurse, or social worker involved in your care could view the information they need from your GP record.
More information, including answers to frequently asked questions and a list of the organisations that are taking part can be found on the My Care Record website www.mycarerecord.org.uk.
Summary Care Record
Access to Medical Records
Subject Access Requests (SAR)
You have the right to see what information we hold about you and to request a copy of this information. Under special circumstances, which have an overriding legal basis, some information may be withheld.
A subject access request can be made in writing or verbally but we will need to verify who you are. For ease of use, please complete this online form. Alternatively, please call 01438 715044 or email firstname.lastname@example.org to submit your request to our Administration Clerk.
We will provide this information free of charge however, we may in some limited and exceptional circumstances have to apply a reasonable administrative charge for any extra copies or repetitive requests. If applicable, we will discuss this with you at the time of your request.
If you have consented to a third party to request a SAR on your behalf, we require the third party to supply us with your consent. Due to the confidentiality and sensitivity of health records, if we are unsure about the consent provided or think you may not be aware of the extent of what would be disclosed in the request, we may contact to review and confirm the request with you before the SAR is processed.
If online access is a service available at the practice, there are robust protocols necessary for security of this information. When we give you online access or provide you with a SAR via another means, the responsibility is yours to make sure that you keep your information safe and secure if you do not wish any third party to gain access to it.
Access Requests for Deceased Patient Records: This is not managed under data protection legislation. The Access to Health Records Act 1990 includes this access. NHS England becomes the data controller of deceased patient records and access requests are reviewed as per this Act.
Requests to access should be made to the Primary Care Services England. https://pcse.england.nhs.uk/services/medical-records/accessing-medical-records/access-to-health-records-ahr/
Data Sharing - Opt Out Information
There has been a lot of talk in the media lately regarding data sharing by GP Practice’s we would like to reassure you that we would never sell your data or release it to parties outside of the NHS without your consent.
Please find the below links which will give you information on how the NHS stores and uses your data.
If after watching the video and reading the information, you would still like to opt out of the data sharing please use the below link to complete your information or the telephone number for NHS Digital Contact Centre
You can make or change a choice for:
- children under the age of 13
- someone you can legally make decisions for
NHS Digital Contact Centre phone number: 0300 303 5678
Your choice will be entered into your records by NHS Digital and they will inform us of the choice, there is no need for you to contact your practice regarding this.
If you wish to register a Type 1 Opt-Out, please complete the Type 1 Opt Out Form we will record this information on your medical records.